Meeting Minutes

Township Meeting Minutes

March 14, 2018 Meeting Minutes


March 14, 2018

7:00 p.m.

Crystal Community Center


The meeting was called to order by Supervisor, Chris Johnston at 7:00 p.m. and followed by the Pledge of Allegiance.


Members Present:   Curt McCracken, Patty Baker-Marek, Chris Johnston, George Bahm.  Absent: Nancy Mills. 


Public Comment: Public was allowed time to make comments.

-S Kutt, spoke regarding increase of Deputy Hours.

-Crystal Lake Association in support of another Clean-up day once the “lake” people return

-D Rydahl, location of potential Kiosk with Sidney Bank

-C Johnston will be seeking position of Montcalm CO Commissioner in August, will not be required to resign as Township Supervisor until elected.


Approval of Agenda and Accept the Consent Agenda:  Motion by Baker-Marek, seconded by McCracken to approve the agenda and approve the consent agenda as amended to move Sandy Raines to before Reports and to add under New Business i.  Youth League. Motion carried- all ayes.


Approval of the Consent Agenda:  Motion by Bahm, seconded by Baker-Marek to approve the consent agenda.  Motion carried-all ayes.


Presentation by Sandy Raines, Drain Commissioner regarding replacement of Crystal Lake Outlet Structure.  Change is due to safety and liability.  Cost will be shared by 852 parcels around Crystal Lake.  The current structure is on private property, new structure will be in the Road Right of Way.  They are unsure of the cost of the project, estimates of $200 - $400 per parcel or when the project will begin, goal is for Fall 2018.  There were questions as to why the current structure cannot be redesigned at a lesser cost. The Drain Commissioner was unsure when the current structure was built, she indicated 20-25 years ago, she was unsure why this design was used.  Concern that the citizens paid for that structure and now being required to incur the cost of a new structure. 


Supervisor Johnston had to leave the meeting to attend Board of Review at 7:30.  Motion by Baker-Marek, seconded by Bahm to appoint C McCracken to run the meeting.  Motion carried-all ayes.


Reports: Reports were presented.

Montcalm County: Ron Braman-

Fire: Scott Brundage-Motion by Baker-Marek, seconded by Bahm to approve purchase of Extractor/Washer for Fire Hall as required by law in the amount of $3800.  Motion carried-all ayes.  Motion by Baker-Marek, seconded by McCracken to pay $100 per month to an individual to do Maintenance on 8 firetrucks, 1 generator, chain saws and all small equipment. Motion carried-all ayes.

DPW: Roger Gooding- Motion by Baker-Marek, seconded by Bahm to purchase flags for the cemetery up to $425.  Motion carried-all ayes.

Sewer District Report: Scott Brundage-Ask about status of position description-no action.  Motion by Bahm, seconded by Baker-Marek to approve resurfacing of floor in the Sewer Building in the amount of $1000.  Motion carried-all ayes

Duck Lake Improvement: David Wight-absent

DDA:Tim Boehn---Winterfest was a success, revenues were down due to sweatshirt sales and ATV Raffle.  Will begin work on the Playground as soon as the weather clears.  Has someone interested in removing the slide if they can have it.  No decision made at this time. 

Montcalm Police Report: Sheriff J Schafer, report presented

Blight Committee: Patty Baker-Marek:  no meeting


 Correspondence: Monthly correspondence was presented.

a.     Farmland Development

b.     DDA/Gerritt Bakker

c.     Remonumentation

d.     Friends of 4H, Extension  & Conservation District-Millage Quest

Unfinished Business:  

a.     Deputy Hours-tabled again pending further information. Spreadsheet handed out regarding various wages within the County by Township

b.     Trees in Park-tabled until get another bid.

c.     DPW Seasonal Position-Motion by Bahm, seconded by Baker-Marek to post DPW position and have 2 board members conduct interviews and come to April Meeting with 3 recommendations for hire.  Motion carried-ayes all.

d.     DDA Bylaws-Motion by Baker-Marek, seconded by Bahm to adopt DDA By-law changes as submitted.  Motion carried-ayes all.  Motion by Baker-Marek, seconded by McCracken to appoint Jeremy Sheets and Darlene Carmody to 4 year terms with the DDA.  Motion carried-ayes all.

New Business:

1.     Road Commission-2018 Contracts, table until next month.

2.     BS & A Quote-Motion by McCracken, seconded by Baker-Marek to purchase BS & A-General Ledger, Accounts Payable and Payroll as presented in the amount of $29,845 cost shared with Township and Sewer.  Motion carried-ayes all.

3.     Employee Handbook, Work Session- set up Special Meeting for Wednesday, March 21 at 7 to begin working on new employee handbook. 

4.     Budget-Motion by Baker-Marek, seconded by Bahm to adjust negative line items as presented.  Motion carried-ayes all.

5.     Gym Rental:  Motion by McCracken, seconded by Bahm to approve Gym rental for August 5-8 for Football Camp.  Motion carried, ayes -all.

6.     Lawn Mower Trade:  Motion by Bahm, seconded by Baker-Marek to trade for a 60” Toro Commercial Rider in the amount of $2800.  Motion carried, ayes all.

7.     Flag Proposal:  D Rydahl submitted a proposal to install American Flags along Main and Lake Street.  Roger will check with Sheridan. 

8.     Youth League:  Asking for repairs to the Noll Park:

a.     Sandblasting of Concessions Stand-Roger checking on previous bid

b.     Crusher Dirt-asking for estimates for materials

c.     Reshingle Dug-outs-asking for estimates for materials

d.     Turn the water on-will be taken care of once warms up.


Public Comment:  The public was allowed time for comment.

Adjournment:  Motion by Baker-Marek, seconded by Bahm to adjourn the meeting at 8:43 p.m.  Motion carried- all ayes.





Patty Baker-Marek, Clerk

Thomas Marek