Meeting Minutes

Township Meeting Minutes

February 14, 2018 Meeting Minutes

CRYSTAL TOWNSHIP BOARD MEETING

February 14, 2018

7:00 p.m.

Crystal Community Center

 

The meeting was called to order by Supervisor, Chris Johnston at 7:00 p.m. and followed by the Pledge of Allegiance.

 

Members Present:   Curt McCracken, Patty Baker-Marek, Nancy Mills and Chris Johnston, George Bahm

 

Public Comment: Public was allowed time to make comments.

-S Avery, requesting permission to purchase, picnic tables, benches and grills-no motion made, told them to contact the board prior to purchase with specifications.

 

Approval of Agenda and Accept the Consent Agenda:  Motion by Baker-Marek, seconded by Bahm to approve the agenda and approve the consent agenda as amended to add Correspondence, D Wight, R Horvath.  New Business-DPW Position, Direct Deposit and Solar Opportunity. Motion carried- all ayes.

 

Approval of the Consent Agenda:  Motion by McCracken, seconded by Mills to approve the consent agenda.  Motion carried-all ayes.

 

Reports: Reports were presented.

Montcalm County: Ron Braman-absent

Fire: Scott Brundage- report presented

DPW: Roger Gooding- absent

Sewer District Report: Scott Brundage-Ask about status of position description, submitted Solar Farm Proposal asked if we wanted to have a presentation.  Has submitted a request to BS&A to reevaluate the Quote from the Sewer and the Township.

Duck Lake Improvement: David Wight-absent

DDA:Tim Boehn---Winterfest Committee was a success, exact numbers not compiled yet.  Request to increase DDA membership from 8 to 10 and revise by-laws-hold until next meeting.  At the next meeting depending on the decision will be asking to appoint new members. Still waiting for decision on the utilities for the potential new library.  Have enough pledges to cover the new bathroom at the DDA building.

Montcalm Police Report: Sheriff J Schafer, report presented

Blight Committee: Patty Baker-Marek:  Spring Clean-up, asking the board to consider.  Fall Clean up cost $5,000

Correspondence: Monthly correspondence was presented.

  1. Yeo & Yeo Governmental Training

  2. MTA Conference, April 23-26-Traverse City

  3. Montcalm County Planning Commission Information Seminar

  4. David Wight-Community Center

  5. Rosemary Horvath-Support of move of Library

Unfinished Business:  

  1. Deputy Hours-tabled again pending further information.

  2. Sale of Truck-Motion by McCracken, seconded by Bahm to accept bid from Lori Bollinger in the amount of $29,800-allowing them until 2/23 to secure financing.  If that bid falls through sell to Ed Koehn for the same price.

  3. Clothing Closet-Alternative Ed Room is being rented so that is not available to move the Clothing Closet, no action taken to allow them additional space.

  4. Sewer Position Description-tabled.  

New Business:

  1. Audit Presentation-Ali Barnes, Yeo & Yeo-

Material weakness:  Year end accruals not be done, Balance Sheets and reconciliations not done.  Currently have 3 separate Accounting systems: Township, Sewer and DDA-this should be centralized into 1 system to allow for better controls.  Recommend hiring 1 Accounting/Bookkeeping person to do all accounting for the 3 areas this would allow for consistency when Board positions change potentially every 4 years.  Also, the tax account is over by $48,000-that needs to be determined where those funds are due. Segregation of duties, no checks and balances in place for the Sewer and DDA, township has recently instituted these controls as recommended by the auditor.  Lighting District assessment needs to be looked at, currently have enough in the general street lights to pay for 2 years lighting and NorWesTac has 3 years accumulated.

  1. Library Utility Expense-Motion by Bahm seconded by McCracken to continue to pay the $3,500 per year for utility expense at the current building and reimburse the DDA once library relocated to the DDA building.  Motion carried, ayes -all.

  2. Process Manual-S Kutt: Presentation regarding the importance of establishing A Process Manual for the Clerk and Treasurer Position.  She is willing to volunteer her time to work with each position to write the Process Manual.

  3. Stumps-Main Street-agreed to have Roger get bids or remove the stumps on Main Street.  DDA is looking at replacing the trees.

  4. Road Commission-2018 Chloride Contract:  Motion by Baker-Marek, seconded by Bahm to approve 2018 Contract in the amount of $35,722.  Motion carried, ayes – all.

  5. Road Millage Renewal-approved Pat to contact the Township Attorney to place on the August 2018 ballet.   

  6. March 2017-Non-Profit Long Term Rental-next month will need to move forward on the lease for Herbal Vibrations.  

  7. Assessor Resolutions:  

    1. Resolution to Adopt Alternate Start Dates for BOR:

TOWNSHIP BOARD

CRYSTAL TOWNSHIP

MONTCALM COUNTY. MICHIGAN

RESOLUTION TO ADOPT ALTERNATE START DATES FOR MARCH 2018, JULY 2018

AND DECEMBER 2018 BOARD OF REVIEW

Motion by Baker-Marek, supported by Bahm to adopt the following resolution:

To adopt the alternate start dates as follows:

For the March Board of Review, second meeting in March which can be either the Tuesday or the Wednesday following the second Monday in March

For the July Board of Review, an alternate date during the week of the 3rd Monday in July.

For the December Board of Review, an alternate date during the week of the 2nd Monday in December.

 

The vote in favor of the resolution being as follows:

YEAS:     McCracken

Mills

Johnston

Baker-Marek

Bahm                                      

NAYS:      NONE                    

ABSENT:  NONE                                                                         

Resolution declared adopted.



 

    1. RESOLUTION TO ADOPT WAIVER OF INTEREST & PENALTY FOR PROPERTY TRANSFER AFFIDAVITS:

CRYSTAL TOWNSHIP

MONTCALM COUNTY. MICHIGAN

RESOLUTION TO ADOPT WAIVER OF INTEREST AND PENALTY FOR PROPERTY TRANSFER AFFIDAVITS

Motion by Baker-Marek, supported by Bahm to adopt the following resolution:

To adopt the waiver of interest and penalty for property transfer affidavits (PTA) as follows:

WHEREAS, The Michigan State Tax Commission has published in the most recent guidelines for the

next AMAR (Assessing Minimal Audit Requirements) audit cycle that included a review of the compliance of charging a fee for interest and penalty under 211.27b for not timely filing form 2766, or the adoption of a resolution to the contrary; and

WHEREAS, MCL 211.27b requires a penalty to be assessed to the buyers of properties if a Property Transfer Affidavit is not filed within 45 days of any transfer of ownership; and

WHEREAS, MCL 211.27b(1c)(1d) defines the penalties by state statute; and

WHEREAS, the AMAR audit provides for a resolution to waive penalties as deemed necessary; and

Now Therefore be it resolved that the Township will adopt the penalties defined by MCL 211.27b (1c) (1d);

And furthermore, that the interest and penalties may be waived at the discretion of the Township Assessor.

 

The vote in favor of the resolution being as follows:

YEAS:      McCracken

Mills

Johnston

Baker-Marek

Bahm                                                

NAYS:      NONE                                  

ABSENT: NONE                                                                                        

Resolution declared adopted.

 

    1. RESOLUTION TO ADOPT PROCEDURE FOR GRANTING AND REMOVING REAL PROPERTY EXEMPTIONS

CRYSTAL TOWNSHIP

MONTCALM COUNTY, MICHIGAN

RESOLUTION TO ADOPT PROCEDURES FOR GRANTING AND REMOVING REAL PROPERTY EXEMPTIONS

At a regular Township Meeting held on February 14, 2018 the following resolution was offered by Bahm and supported by Baker-Marek;

To adopt procedures for granting and removing real property exemptions as described in Chapter 6: Property Tax Exemptions, Abatements and Tax Capture Authorities of the State Tax Commission Manual, Bulletin 7 of 2016 (Senior Citizen & Disabled Family Housing Exemption), Bulletin 26 of 2017 (Charitable Exemption), The Michigan Strategic Fund Board designates Tool and Die Renaissance Recovery Zones pursuant to MCL 125.2688d & Nonferrous Metallic Minerals Extraction Severance Tax Act,(Act 410 of 2012), as attached hereto making them part of the resolution.

 

The vote in favor of the resolution being as follows:

 

YEAS:        McCracken

Mills

Johnston

Baker-Marek

Bahm                              

NAYS:       NONE                                        

ABSENT:    NONE

Resolution declared adopted.

 

    1. Motion by McCracken, seconded by Baker-Marek to approve: MAXIMUM ASSET STANDARDS TO BE ELIGIBLE FOR A POVERTY EXEMPTION



 

MAXIMUM ASSET STANDARDS TO BE ELIGIBLE FOR A POVERTY EXEMPTION

(PA 390 of 1994 states that the poverty exemption guidelines established by the governing body

of the local assessing unit shall include an asset level test)

The Township/City has adopted the following maximum asset standards for the 2018 year, for

a household to be eligible for a poverty exemption. The below asset levels DO NOT include the

value of your homestead. (Per Tribunal ruling 8-13-97, Docket # 236230, the equity of the

homestead should not be included within the asset test to be valid) Asset levels are increased by

the CPI each year.

1 Person under 65 years 27,264$

1 person 65 years and over 27,264$

2 persons under 65 years 33,783$

2 persons with householder over 65 33,783$

3 persons 40,306$

4 persons 46,734$

5 persons 51,562$

6 persons 59,747$

7 persons 66,266$

8 persons 72,788$

9 persons or more 78,833$

If your household assets exceed this amount you are NOT eligible for a poverty exemption.

*** YOU MUST PROVIDE ALL ASSET INFORMATION WITH DOCUMENTATION ***

The vote in favor of the Standards being as follows:

YEAS:        McCracken

  Mills

 Johnston

 Baker-Marek

 Bahm                              

NAYS:                                            

ABSENT:

Motion declared adopted

 

    1. Household Income Standards to be Eligible for Poverty Exemption:  Motion by Johnston, seconded by Baker-Marek to Approve Income Standards as follows:  

TOWNSHIP/CITY HOUSEHOLD INCOME STANDARDS TO BE ELIGIBLE FOR A POVERTY EXEMPTION

(PA 390 of 1994 states that the poverty exemption guidelines established by the governing body f the local assessing unit shall include an asset level test)

The Township has adopted the following standards for the 2018 year, for a household to be eligible for a poverty exemption.  Below is the chart for size of family.

Size of Family Poverty Guidelines

  1. $12,060

  2. $16,240

  3. $20,420

  4. $28,780

  5. $32,960

  6. $37,140

  7. $41,320

Any additional person $ 4,180

If your household income exceed this amount you are NOT eligible for a poverty exemption.

**You must provide all income information with documentation** The vote in favor of the Standards being as follows:

YEAS:        McCracken

  Mills

  Johnston

  Baker-Marek

  Bahm                              

NAYS:                                            

ABSENT:

Motion declared adopted*

 

  1. Trees in Park-currently seeking bids to trim dead branches from trees in park.

  2. Budget-adjustment tabled until next month.

  3. DPW Seasonal Position-no action taken pending creating new Assistant Operator Position at the Sewer.

  4. Direct Deposit-Nancy will do some further checking regarding the request from  Wolverine Pipeline for Electronic Payments.

  5. Solar Opportunity Presentation: Scott will contact them to come do a presentation at a Special Meeting, date to be determined.

 

Public Comment:  The public was allowed time for comment.

-Reiterated the positive things the DDA has accomplished for the township:  

-Street Scape

-Trim Trees in Park

-Electronic Sign

-Sign, Park

-Porch at current Library

-Winterfest

-Banners

-instrumental in running fiber optics to the Community Center

-Playground-currently in process

-Pleased that after 7 years it is such positive news to be relocating the Library.

-Concern regarding the noise to citizens by the Music Bells every 2 hours from Congregational Church.  Church representative indicates they have just turned the volume down.

.

 

Adjournment:  Motion by Baker-Marek, seconded by Bahm to adjourn the meeting at 9:05 p.m.  Motion carried- all ayes.

 

SUBMITTED BY:


 

Patty Baker-Marek, Clerk

Thomas Marek