Meeting Minutes

Township Meeting Minutes

June 13, 2018 Meeting Minutes

CRYSTAL TOWNSHIP BOARD MEETING

June 13, 2018

7:00 p.m.

Crystal Community Center

 

The meeting was called to order by Supervisor, C Johnston at 7:00 p.m. and followed by the Pledge of Allegiance.

 

Members Present:   Curt McCracken, Chris Johnston, George Bahm, Patty Baker-Marek,  Nancy Mills. 

 

Public Comment: Public was allowed time to make comments.

BNoll:   representing the Conservation District, asking each Township to pay $1,000 for services rendered.  Crystal has not donated since 2014.

M Lane:  Does Crystal has a noise ordinance.

 

Approval of Agenda and Accept the Consent Agenda:  Motion by Johnston, seconded by Bahm to approve the agenda and approve the consent agenda adding to new business (m)  Conservation District. Motion carried- all ayes.

 

Approval of the Consent Agenda:  Motion by Baker-Marek, seconded by McCracken to approve the consent agenda.  Motion carried-all ayes.

 

Reports: Reports were presented.

Montcalm County: Ron Braman-nothing

Fire: Scott Brundage- 12 fire runs

DPW: Roger Gooding- absent

Sewer District Report: Scott Brundage-Motion by Baker-Marek, seconded by McCracken to approve the purchase of 14 new lift pumps at a cost of $89,000.  Motion carried-all ayes.

Motion by Baker-Marek, seconded by Bahm to approve the Crystal/Duck Lake Wastewater Treatment Facility Annual Report as presented.  Motion carried-all ayes.

Duck Lake Improvement: David Wight-June 7, weed treatment.  Information meeting July 9 @ 6pm.

DDA:David Wight—Bank building is in the process of repairs to relocate the Library.  Music in the Park start July 5, 6:30-8:30.  Playground equipment installation plans to start next Thursday-asking for help from the DPW to move pea stone. 

Montcalm Police Report: Office B Snyder, summer is here – don’t hesitate to call.

 

 Correspondence: Monthly correspondence was presented.

a.     DEQ, Site-Specific Review-B Marshall

b.     Consumers Energy-Notice of Hearing

c.     Bloom-MDT Assessing Reform Proposal*

d.     Bloomer-Master Plan

e.     Crystal Park

Unfinished Business:  

a.     Trees in Park-report from N Sanchez, Forester regarding trees in the park.  Per his recommendation only 4 trees were cut instead of 8 as originally planned

b.     Employee Handbook

i.      Estimate from attorney to review handbook was $1500-$2000.  No action taken.

ii.     Overtime handbook page 8 indicates paid at time and a half after 40 hours per week.  After discussion board agreed not to revise to over 8 hours in a day.

iii.   Handbook indicates sick leave maximum is 400 hours-currently an employee has over that, how does the board want to remedy this.  Discussion increase to 480 per FMLA rules. Further research regarding cap of cash payout at employment termination.

iv.   Handbook indicates Compensation time maximum is 50 hours.  Currently Roger has 120 hours due to not vacant assistant position.  Discussion should this be paid out to reduce hours.  Do we start paying overtime instead of comp time.  Handbook does indicate all overtime needs to be approved by the Supervisor.  Also discussed revised work schedule in lieu of overtime.  No motions were made.

v.     Motion by McCracken, seconded by Bahm to make Assistant Operator a full-time position to allow for vacation, holiday and sick leave.  Motion carried, ayes-all.  

c.     Sidney Bank: Motion by Nancy to transfer all funds to Sidney Bank.  Motion died due to lack of second.

d.     Wage Increase

i.      Fireman: Motion by Bahm, seconded by Mills to approve increase of fireman wages to $15 first hour and $10 second hour effective July 1, 2018.  Motion carried, ayes-all.

ii.     Sewer:  Motion by Baker-Marek, seconded by Mills to approve pay increase of .50 per hour for Sewer Operator, Assistant and Office Specialist.  Increase Sewer Administrator to $6000 per year, effective July 1, 2018.  Motion carried, ayes-all.

iii.   Board:  Motion by Bahm, seconded by McCracken to increase wages as follows:  Supervisor-$9,000, Clerk-$12,000, Treasurer-$12,000, Trustees-$200 monthly, contingient upon clarification from MTA-could it be effective for current term otherwise with the next board.  Motion carried 4-1, ayes-Baker-Marek

iv.   DPW: hold until yearly evaluation.

e.     Community Center Building-set up a TOWNHALL Meeting for July 18 @ 7:00 to develop a plan for the Building.

f.      Park Pavilion Assessment/Community Give Back-proposal from DDA for improvements to the Pavilion.

New Business:

1.     Farmers Market:  Peggy Waldron-requesting approval to hold Farmers Market in parking lot.  Also asked to have the building unlocked for bathroom access. 

2.     DDA-make whole-Motion by McCracken, seconded by Baker-Marek to pay DDA $410.72 to make whole after research from appropriate account.

3.     Township Tax Account:  Motion by Bahm, seconded by Baker-Marek to move any funds in excess of $2,500 from Tax Account to General Fund-then purchase a CD with a restriction that it cannot be used until determination of where the funds belong.  Motion carried, ayes-all. 

4.     Resolution over/under $3.00, board agreed to continue the $3.00 as previous resolution.

5.     Perpetual Care:  letter from J Vukin, Co Treasurer to pass a resolution to move perpetual care funds to the township

6.      Resolution for Goose Round-up:

RESOLUTION 06132018 TO APPROVE THE ROUND UP OF THE CANADIAN GEESE ON CRYSTAL LAKE

 

WHEREAS, the Crystal Township Board understands that the Crystal Lake Association and its membership identify as their highest priority     

                      the removal of nuisance Canadian Geese from Crystal Lake in Montcalm County and,

WHEREAS, the Crystal Township Board recognizes this need and supports the Crystal Lake Association in obtaining the necessary DNRE

                      permits required to transport the geese.

WHEREAS, the Crystal Township Board supports the Crystal Lake Association in obtaining a private contractor, from the authorized and

                      licensed list provided by the DNRE, to transport the geese to the DNRE holding pens.

WHEREAS, the Crystal Township Board understands that if a suitable site for relocation is not available the geese may be killed.

WHEREAS, the Crystal Township Board recognizes the efficiency of the program is increased by performing nest and egg destruction.

WHEREAS, the Crystal Township Board will not incur any expenses related to the Canada Goose Round Up on Crystal Lake.

NOW THEREFORE BE IT RESOLVED that the Crystal Township Board approves the request from the Crystal Lake Association to apply

                     for a permit for the 2019 through 2023 Canada Geese Round Up including permit for nest and egg destruction.

Motion by Baker-Marek supported by McCracken to adopt Resolution 06132018.

 

ROLL CALL VOTE:

 

Bahm:      Aye                               Baker-Marek:  Aye                                        Mills:  Aye

 

Johnston: Aye                               McCracken:  Aye

 

I Patty Baker-Marek, Clerk of the Township of Crystal, do hereby certify that the above captioned Resolution 06132018 was adopted by the Crystal Township Board at the Regular Board Meeting on the 13th day of June 2018.

 

 

                                                                                 _______________________________

                                                                                  Patty Baker-Marek, Clerk

                                         

g.      Pavilion Donation:  Chris presented that an individual has approached him to donate $5,000 for a roof for the pavilion.  They want it dedicated to a couple within the township.  Board agreed this is something we would be interested in pursuing.  A plan would need to be submitted regarding signage before final approval. 

h.     Property Sale:  Motion by Johnston, seconded by Baker-Marek to advertise for sealed bids for the property at 415 S Main Street due by 5 pm, July 11.  The bid must include a proposed sight plan and the board has a right to accept or reject any bids.  Motion carried 4-1, ayes-McCracken. 

i.      Sidewalk repair:  repair of sidewalk in front of the park and Ike’s.  Agreed to check Sidewalk Ordinance and advertise for bids. 

j.      Yeo & Yeo Audit Engagement:  Motion by Baker-Marek, seconded by Mills to approve the Audit Engagement with Yeo & Yeo.  Motion carried, ayes-all. 

Will follow up with auditor requesting break down of hours between township, sewer and dda—to possible share cost.

k.     2018-2019 Meeting Dates:  Motion by Baker-Marek, seconded by Mills to approve meeting dates as presented.  Motion carried, ayes-all.

l.      2018-2019 Budget:

i.      Motion by Baker-Marek, seconded by Mills to accept Crystal Township Budget as presented.  Motion carried, ayes-all.

ii.     Motion by Baker-Marek, seconded by Bahm to accept Crystal/Duck Lake Sewer Budget as presented.  Motion carried, ayes-all.

iii.   Motion by Baker-Marek, seconded by Mills to accept DDA Budget as presented.  Motion carried, ayes-all. 

m.   Conservation District:  Motion by Johnston, seconded by McCracken to approve request for $1,000 to Montcalm Conservation District.  Motion carried, ayes-all. 

 

 

Public Comment:  The public was allowed time for comment.

D Woodworth:  have all the fines been paid from previous Treasurer?

K Morgan:  Didn’t the board get a raise a couple of years ago?

B Noll:  Board raises should be approved at the Annual Meeting.  Conservation has hired Watershed position to look at water quality within the county.  They are available to work with the Lake Association.

S Pyle:  Board should establish a policy regarding donations, plaque sizes and standards to avoid future issues.

M Lane:  Road Commission will be replacing the State Championship signs coming into town.

P Baker-Marek:  Spring Clean-up day, $315.98 in scrap and 3,913 lbs of Electronic Recycling.

R Horvath:  Legislation pending regarding Assessors.

E George:  Flags on Main Street look nice.

 

Adjournment:  Motion by Bahm, seconded by Mills to adjourn the meeting at 8:58 p.m.  Motion carried- all ayes.

 

SUBMITTED BY:

 

 

Patty Baker-Marek, Clerk

Thomas Marek