Meeting Minutes

Township Meeting Minutes

March 8, 2017 Meeting Minutes

 

CRYSTAL TOWNSHIP BOARD MEETING

March 8, 2017

7:00 p.m.

Crystal Community Center

The meeting was called to order by Supervisor, Chris Johnston at 7:00 p.m. and followed by the Pledge of Allegiance.

Members Present: Ted Padgett, Curt McCracken, George Bahm and Patty Baker-Marek, Chris Johnston

Public Comment: Public was allowed time to make comments.

-If Board Members are bonded why doesn’t that cover the fees and penalties that have been paid.

-Request to look Spencer Road, it is in very bad shape and has a lot of traffic due to number of homes on that road.

Approval of Agenda and Consent Agenda: Motion by Baker-Marek, seconded by Bahm to approve the agenda and consent agenda which included the following items, pulling the Township Bills for review:

  1. a. February 8, 2017 Regular Meeting Minutes
  2. b. Crystal/Duck Lake Sanitary Sewer Bills

Motion carried- all ayes.

BILLS reviewed. Robert Shaver bill for street light, Chris will be contacting the insurance company for reimbursement.

Motion by Baker-Marek, seconded by McCracken to pay all bills, Motion carried-all ayes.

Reports: Reports were presented.

Montcalm County: Ron Braman

Fire: Scott Brundage-Developed a Facebook page for the FREE SMOKE ALARMS. They need a new invertor charger in the ambulance for $1610 which includes installation.

DPW: Roger Gooding-Presented an estimate from Ed Haas of $500 to evaluate the boiler system. Motion by McCracken, seconded by Bahm to approve $500 to Ed Haas to evaluate the boiler system. Motion carried-all ayes.

Sewer District Report: Scott Brundage-Has provided information to the drain commission as requested. They have a Pittney Boes Stamp machine on trial. Currently they pay $220 for a postal permit plus stamps and they still need to sort and bundle. The new machine allows us to buy postage at a reduced rate. The machine costs $1300.

Duck Lake Improvement: David Wight-next meeting in April

DDA:David Wight-April meeting cancelled, Winterfest profit of $3500. They are working on a Parks and Recreation Plan.

Montcalm Police Report: Officer Surgal. Reviewed the monthly police report

Library Relocation Committee: G Bahm, No proposal yet, still working on gathering information. Next meeting March 20.

Correspondence: Monthly correspondence was presented.

  1. a. Notice of Hearing for DTE and Consumers
  2. b. Chemical Bank: Options for Covering Unexpected Overdrafts
  3. c. New Voting Equipment Demonstration
  4. d. Department of Treasury AMAR Review
  5. e. Montcalm Planning Commission Regulating Medical Marijuana Facilities

 

  1. f. DEQ Letter-South Shore Campground 2017 License on Hold
  2. g. Letter from Stonehouse Treasures

Unfinished Business:

  1. a. DPW Replacement-position on hold until reconciliation of accounts complete.
  2. b. Community Center-Motion by Baker-Marek seconded by McCracken to draft a letter to the current long term rentals, that we are changing the rental agreement to "not for profit". Motion carried-all ayes.
  3. c. Resolution & Policy: Authorized Use of Automated Clearing House Capitalization Policy.

STATE OF MICHIGAN

COUNTY OF MONTCALM

TOWNSHIP OF CRYSTAL

Resolution to Authorize Use of Automated Clearing House (ACH)

Arrangements and Electronic Transactions of Funds

At the regular meeting of the Township of Crystal, Montcalm County, Michigan, held on March 8, 2017.

The following resolution was offered by MCCRACKEN and seconded by PADGETT.

WHEREAS, Electronic payments of public funds are required for some federally mandated transactions of public funds, and electronic payments have become a commonly accepted practice by banks and other financial institutions, and

WHEREAS, Public Act 738 of 2002, effective December 30, 2002, authorizes townships to make electronic transactions involving public funds by electronic payment, debit, or credit transfer processed through an automated clearing house, and

WHEREAS, PA 738 authorizes a township treasurer to enter into an ACH arrangement for a national and governmental organization that has authority to process electronic payments (ACH), including, but not limited to, the national automated clearing house association and the federal reserve system, and

WHEREAS, The Crystal Township Board deems that it is in the best interest of the township to make certain township financial transactions by electronic payments as described in PA 38.

NOW, THEREFORE BE IT HEREBY RESOLVED, That the Crystal Township Board authorizes the Township to utilize electronic transactions in compliance with the written procedures and internal controls developed and adopted by the Treasurer as the Township’s ACH policy and presented to the Township Board on March 8, 2017.

Upon roll call vote the following voted:

"AYE" BAHM, MCCRACKEN, JOHNSTON, BAKER-MAREK, PADGETT

"NAY" NONE

The Supervisor declared the resolution adopted.

____________________________________

Pat Baker-Marek, Clerk

  1. d. MTA Conference: Motion by McCracken, seconded by Bahm to approve Pat and Chris to attend 1 day each and Ted for entire conference. Motion carried-all ayes.
  2. e. Playground, no further action required.

New Business:

1. Budget Line Items, tabled until next month to review with Johnston.

2. New Police Millage. Motion by McCracken, seconded by Bahm to have attorney write new millage proposals for 1 mil for Police and renewal of Road Mileage. Motion carried-all

3. FOIA Coordinator: Motion by McCracken, seconded by Bahm to appoint Baker-Marek as FOIA Coordinator at rate of $9.00 per hour. Rate per page for copying set at .25 effective March 9. Motion carried-all ayes.

4. Brine Contract: Motion by Johnston, seconded by Padgett to approve Brine contract as presented in amount of $35,721.69. Discussion by McCracken to discuss maintaining the roads prior to brine. Motion carried-all ayes.

 

5. Alarm Tek, reviewed estimate to replace the current pad reader to secure the building and be able to issue key cards.

6. Motion by Johnston, seconded by McCracken to remove Virginia Padgett from all bank accounts to add new Deputy, Nancy Mills. Motion carried-all ayes.

Public Comment: The public was allowed time for comment.

-Historical Society being evicted from current location requesting rental space to temporarily store contents for 3 -6 months. Also suggested that someone contact the Avery Family regarding the playground equipment to join together with the donation that they received. Supported the Non Commercial use of Long term rentals for the building.

-Chamber is working on the event calendar, please get dates to them. Run the Lake August 5.

Motion by McCracken, seconded by Bahm to amend previous motion FOIA per page copy .10. Motion carried-all ayes.

Adjournment: Motion by McCracken, seconded by Bahm to adjourn the meeting at 8:12 p.m. Motion carried- all ayes.

SUBMITTED BY:

Patty Baker-Marek, Clerk

Thomas Marek